Scenarios

Five typical situations that bring companies to A3.Telephony, and how the product’s features solve them.

Retail chain

One number for all stores

Situation Each store has its own number, calls get lost after closing, and the manager does not know how many requests were missed.

What to set up

  1. One chain number with a voice menu by city
  2. Store working hours and an evening branch with voicemail
  3. Callback from the website that calls the customer back in the morning

What changes

Evening requests no longer go to competitors, and missed calls are visible in the statistics for each city.

Features

Medical center

Appointments without busy signals

Situation In the morning the front desk cannot keep up, patients cannot get through and book with another clinic.

What to set up

  1. A queue with position announcements and hold music
  2. An AI assistant answers questions about opening hours and addresses
  3. Hourly statistics to see the overload window

What changes

Calls wait for a free administrator, the assistant handles common questions, and the front desk schedule is based on data.

Features

Logistics

A dispatch desk that records every call

Situation Dispatchers call from personal phones, conversations are not saved anywhere, and disputed orders are sorted out from memory.

What to set up

  1. Dispatcher extensions in a softphone and the app
  2. Recording and transcription of all conversations
  3. Caller ID: the customer sees the company number

What changes

A disputed order is settled from the recording and the text of the call, and customers see one company number.

Features

IT support

Support in three countries on one line

Situation Customers in neighboring countries pay for international calls, and phone requests get lost between chat and email.

What to set up

  1. Local numbers in the countries you need from the catalog
  2. One support scenario with a schedule by time zone
  3. A webhook on a missed call creates a ticket in the support system

What changes

The customer calls a local number, support works with one line, and every missed call gets a ticket.

Features

Sales department

Quality control without manual listening

Situation The manager listens to a couple of calls a week and does not know how sales reps actually talk to customers.

What to set up

  1. Transcription of all sales line calls
  2. A list of banned phrases and call moderation
  3. A notification to the manager on a violation

What changes

The manager sees violation statistics by employee and listens only to the conversations where something went wrong.

Features

Shall we find where your calls get lost?

Describe how you handle incoming calls today. We will show which scenario fits and which features to start with.